DEFINITION: Under the direction of the President/CEO or his designee, the Operations Assistant is a non-exempt position that is responsible for answering telephones, greeting visitors to the offices, and ensuring overall smooth and professional administrative operations of the Miami Valley Fair Housing Center. Additionally, the position is responsible for coordinating data, maintaining filing systems, and ensuring the accuracy of database information for all members of the Board of Directors, staff, and contractors. Coordination of data among staff includes appointments, addresses, and computer files. The Operations Assistant position serves as a primary resource for the President/CEO. The individual in this position must be able to effectively communicate and exchange information among the MVFHC staff, members of MVFHC, and MVFHC’s Board of Directors. Some travel is also required throughout the Fair Housing Center’s service delivery area.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Provide direct technical assistance to the President as needed
2. Maintain a daily, weekly, and monthly calendar of activities and facilities of MVFHC
3. Staff MVFHC’s executive committee, board meetings, and other committees as assigned
4. Receive, screen, and route incoming telephone calls
5. Receive and read incoming mail, email, faxes, and general correspondence, and route accordingly
6. Maintain and refine the filing system(s)
7. Coordinate and maintain travel schedule, daily calendar
8. Prepare or review travel expense reports, credit card statements, and other accounts payable as received
9. Type, proofread, and disseminate correspondence
10. Distribution of various materials
11. Schedule meetings and conference calls
12. Take minutes/notes as needed
13. Manage office material resources and supplies
14. Handle other office administrative functions as assigned
15. Ability to maintain a high level of confidentiality in matters of personnel, discipline, and compensation
16. Ability to maintain the highest levels of confidentiality in general
17. Liaison between the President/CEO and other staff, as well as MVFHC members and board members
18. Assist with other MVFHC programs and events as assigned

MINIMUM KNOWLEDGE AND QUALIFICATIONS:

1. Must be prompt and timely. Willingness to work overtime, when needed, and without advance notice.
2. Willingness to work hard and learn on the job.
3. Good memory and organizational skills.
4. Excellent writing, spelling, grammar, and communication skills.
5. Be a self-starter and able to function with minimum supervision to perform tasks; must also be able to function as a team player. Ability to genuinely relate comfortably to people of different racial, social, ethnic, and sexual orientations, and economic backgrounds.
6. Computer literacy and comfort, or willingness to learn, particularly with Microsoft Office products
7. Work calmly, effectively, and efficiently with executive-level professionals

Candidate must have a desire to work on behalf of civil rights protections; have a willingness to work and interact with, as well as demonstrate respect for individuals and groups without regard to race, religion, sex, color, national origin, sexual orientation, familial status, or disability.

OTHER REQUIREMENTS:

This position will require flexibility in hours. The position is also likely to require some non-traditional work hours (i.e., early mornings, evenings, weekends, and holidays)

THE MIAMI VALLEY FAIR HOUSING CENTER, INC. (MVFHC)

Vision: The Miami Valley Fair Housing Center recognizes the importance of “home” as a component of the American dream. We envision a country free of housing discrimination where every individual, group and community enjoys equal housing opportunity and access in a bias-free and open housing market. We envision a country where integrated neighborhoods are the norm, and private and public sectors guarantee civil rights in an open and barrier-free community committed to healing the history of discrimination in America.

Mission: The mission of the Miami Valley Fair Housing Center (MVFHC) is to eliminate housing discrimination and ensure equal housing opportunity for all people in our region, the State of Ohio, and nationally.

The MVFHC is the only private, non-profit fair housing organization in the Miami Valley area. The MVFHC is a community-based non-profit organization governed by a Board of Directors. The agency is funded and supported by Federal and Community Development Block Grant monies, private contracts, individual/corporate membership, and fundraising income. The Center works to eliminate discriminatory housing practices and educate the public about housing discrimination laws, discriminatory housing practices, and the availability of legal remedies for such discriminatory practices. Services include but are not limited to, fair housing advocacy, education and outreach, technical assistance and property management training, housing discrimination complaint intake, fair housing planning, complaint investigation and enforcement referrals, and special projects as funded under the Fair Housing Initiatives Programs or other funds. In addition, the Center educates housing industry professionals about fair housing law compliance through cooperative relationships with the Dayton REALTORS®, the Greater Dayton Apartment Association, the Greater Dayton Real Estate Investors Association, the Kettering Board of Community Relations, and the Dayton Human Relations Council to expand equal housing opportunities in the Miami Valley.

The MVFHC is proud to be an Equal Opportunity/Affirmative Action Employer. The MVFHC is a barrier-free, drug-free, and smoke-free workplace.

Position open until filled.

Please send cover letter explaining your interest in this position, resume, and a sample of professional writing skills via regular mail or email to:

Jim McCarthy, President/CEO
Miami Valley Fair Housing Center, Inc.
505 Riverside Drive
Dayton, OH 45405
E-mail: applicant@mvfairhousing.com

NO APPLICANT PHONE CALLS RELATED TO THIS POSITION DESCRIPTION WILL BE ACCEPTED. EMAILS THAT DO NOT PROVIDE THE ABOVE INFORMATION WILL NOT BE CONSIDERED. QUESTIONS POSED IN EMAILS WILL NOT BE ANSWERED.